Position: Project Contract Administration Coordinator
Location: Milan, Italy
We are looking for an experienced Contract Administrator to support a major offshore oil and gas project. The role is based in Milan, and candidates must have the right to work in Italy.
Key Responsibilities
Contract Administration
- Manage and monitor project contracts during execution.
- Ensure contractors meet contract requirements, deadlines, and deliverables.
- Maintain contract records and documentation.
- Review contract notices, changes, and variation requests.
Change Management
- Assess the impact of contract changes on cost and schedule.
- Prepare and process change orders.
- Track all approved changes and maintain records.
Claims and Disputes
- Identify and help prevent potential claims.
- Support the resolution of contractual disputes.
- Maintain claims documentation and records.
Contract Communication
- Prepare and review formal contract letters and notices.
- Ensure timely responses to contractor communications.
- Support the project team on contractual matters.
Reporting
- Prepare regular reports on contract status, changes, risks, and key issues.
- Contribute to monthly project progress reports.
- Monitor contract performance indicators.
Coordination and Compliance
- Work with procurement, planning, cost control, and legal teams.
- Ensure compliance with project procedures and requirements.
- Provide contract guidance to project stakeholders.
- Support audits and maintain proper document archiving.
Requirements
- Bachelor’s degree in Law, Engineering, Business Administration, Quantity Surveying, or a related field.
- 7-12 years of contract administration experience in the oil and gas industry.
- Experience working on large EPC or EPCIC projects.
- Good knowledge of FIDIC and other major contract frameworks.
- Understanding of project controls, including cost, planning, and risk management.
- Proficiency in Microsoft Office and contract management systems.
- Strong communication, negotiation, and report-writing skills.
- At least 5 years of offshore experience, including 3-5 recent years on offshore projects.
- Excellent spoken and written English.
Darwin Recruitment is acting as an Employment Business in relation to this vacancy.
Hollie Collins