Position: Project Contract Administration Coordinator
Location: Milan, Italy

We are looking for an experienced Contract Administrator to support a major offshore oil and gas project. The role is based in Milan, and candidates must have the right to work in Italy.

Key Responsibilities

Contract Administration

• Manage and monitor project contracts during execution.
• Ensure contractors meet contract requirements, deadlines, and deliverables.
• Maintain contract records and documentation.
• Review contract notices, changes, and variation requests.

Change Management

• Assess the impact of contract changes on cost and schedule.
• Prepare and process change orders.
• Track all approved changes and maintain records.

Claims and Disputes

• Identify and help prevent potential claims.
• Support the resolution of contractual disputes.
• Maintain claims documentation and records.

Contract Communication

• Prepare and review formal contract letters and notices.
• Ensure timely responses to contractor communications.
• Support the project team on contractual matters.

Reporting

• Prepare regular reports on contract status, changes, risks, and key issues.
• Contribute to monthly project progress reports.
• Monitor contract performance indicators.

Coordination and Compliance

• Work with procurement, planning, cost control, and legal teams.
• Ensure compliance with project procedures and requirements.
• Provide contract guidance to project stakeholders.
• Support audits and maintain proper document archiving.

Requirements

• Bachelor’s degree in Law, Engineering, Business Administration, Quantity Surveying, or a related field.
• 7-12 years of contract administration experience in the oil and gas industry.
• Experience working on large EPC or EPCIC projects.
• Good knowledge of FIDIC and other major contract frameworks.
• Understanding of project controls, including cost, planning, and risk management.
• Proficiency in Microsoft Office and contract management systems.
• Strong communication, negotiation, and report-writing skills.
• At least 5 years of offshore experience, including 3-5 recent years on offshore projects.
• Excellent spoken and written English.

Darwin Recruitment is acting as an Employment Business in relation to this vacancy.

Hollie Collins