Darwin Recruitment are currently hiring for a business in Luxembourg looking for an Operations Manager.
Qualifications
* Proven experience in operations, office management, administration, or a related role with end-to-end ownership of responsibilities.
* Demonstrated ability to own processes and make informed day-to-day operational decisions.
* Strong organizational skills with a high level of attention to detail.
* Ability to prioritize across multiple workstreams and manage operational trade-offs effectively.
* Comfortable collaborating with technical teams, leadership, and external partners.
* Fluent in English and highly proficient in French (minimum CEFR B2 level).
* Self-motivated, reliable, and proactive, with a strong sense of ownership.
* Enthusiastic about working in a dynamic, international, and fast-growing startup environment.
Responsibilities
* Own and manage day-to-day operational processes across procurement, logistics, HR support, and office operations.
* Define, maintain, and continuously improve internal operational workflows and best practices.
* Coordinate purchasing activities and manage procurement workflows, including prioritization and follow-up with suppliers.
* Oversee cost tracking and operational monitoring for projects and laboratory activities in close collaboration with finance.
* Ensure timely invoice processing, expense reimbursements, and accurate operational documentation.
* Coordinate logistical and operational support for company events and external activities.
* Own and manage relationships with external service providers, suppliers, and building management.
* Oversee office services, access management, shipments, and general office logistics.
* Ensure a safe, efficient, and well-functioning work environment for all teams.
* Own and manage employee onboarding and offboarding processes.
* Coordinate operational aspects of recruitment, including job postings and candidate administration.
* Oversee employee benefits, equipment provisioning, and recurring operational services.
* Maintain accurate and up-to-date HR records and administrative processes.
* Serve as the primary point of contact for employees on day-to-day HR and administrative matters.
Darwin Recruitment is acting as an Employment Agency in relation to this vacancy.
James Godfrey