Darwin Recruitment are currently hiring for a business in Luxembourg looking for an Operations Manager.

Qualifications

* Proven experience in operations, office management, administration, or a related role with end-to-end ownership of responsibilities.

* Demonstrated ability to own processes and make informed day-to-day operational decisions.

* Strong organizational skills with a high level of attention to detail.

* Ability to prioritize across multiple workstreams and manage operational trade-offs effectively.

* Comfortable collaborating with technical teams, leadership, and external partners.

* Fluent in English and highly proficient in French (minimum CEFR B2 level).

* Self-motivated, reliable, and proactive, with a strong sense of ownership.

* Enthusiastic about working in a dynamic, international, and fast-growing startup environment.

Responsibilities

* Own and manage day-to-day operational processes across procurement, logistics, HR support, and office operations.

* Define, maintain, and continuously improve internal operational workflows and best practices.

* Coordinate purchasing activities and manage procurement workflows, including prioritization and follow-up with suppliers.

* Oversee cost tracking and operational monitoring for projects and laboratory activities in close collaboration with finance.

* Ensure timely invoice processing, expense reimbursements, and accurate operational documentation.

* Coordinate logistical and operational support for company events and external activities.

* Own and manage relationships with external service providers, suppliers, and building management.

* Oversee office services, access management, shipments, and general office logistics.

* Ensure a safe, efficient, and well-functioning work environment for all teams.

* Own and manage employee onboarding and offboarding processes.

* Coordinate operational aspects of recruitment, including job postings and candidate administration.

* Oversee employee benefits, equipment provisioning, and recurring operational services.

* Maintain accurate and up-to-date HR records and administrative processes.

* Serve as the primary point of contact for employees on day-to-day HR and administrative matters.

Darwin Recruitment is acting as an Employment Agency in relation to this vacancy.

James Godfrey